1. Who we are
Ringer (“Ringer,” “we,” “us”), operated by Andrew Eddy, doing business as Ringer, provides the Ringer app and website at ringer.golf — a tool for organizing golf rounds and leagues, keeping score, and settling up friendly wagers. This policy explains how we handle personal information for people who create an account, join an outing, or receive our text messages.
2. Information we collect
We collect only the information needed to run your games:
- Account details — your name, email address, authentication details, and optional handicap index and GHIN® number.
- Game information — outings you create or join, your RSVPs, groups and teams, hole-by-hole scores, and the money games you opt into.
- Contact details you provide about others — when you organize an outing, you may add a player’s name and mobile number so Ringer can invite them and send game updates. You are responsible for having permission to share their number with us for this purpose.
- Text-message activity — the phone number a message is sent to or received from, delivery status, and the content of RSVP replies (e.g., “IN,” “OUT,” “STOP”).
- Basic usage & device data — anonymous aggregate page views and selected feature interactions, plus scrubbed crash and performance diagnostics used to understand usage, keep the service reliable, and fix problems. Diagnostic events may include your internal Ringer account ID, but we configure our tools not to send names, email addresses, phone numbers, cookies, authentication data, GHIN numbers, or Venmo handles.
- Location for nearby courses — with your device permission, the course picker sends latitude and longitude to Ringer and our course-data provider, OpenGolfAPI, to find nearby courses. Coordinates may be precise depending on your device settings. You can decline location access and search by course name instead.
- Photos and imported information — profile photos and certain scorecard evidence you choose to save are stored with your account, player, course, or game records. Images submitted for scorecard, course-card, player-list, pairings, or handicap-card imports are processed by Ringer and Anthropic to extract the information shown. If you request an AI golf headshot, Ringer stores the source photo and generated result and sends the source photo to OpenAI for image editing. Images may include player names, contact details, handicaps, and scores.
- Round Recall and recaps — when you use voice entry, Apple or your browser provides speech recognition. The native app uses on-device recognition when supported; otherwise audio may be processed by the speech provider on its servers. Ringer receives the transcript. Submitted narration and information used to generate recaps, including player names, results, and notes, are sent to Anthropic for processing. Saved results and recaps remain in Ringer.
- Settlement information — side-game stakes, results, amounts owed, settlement records, and payment-app handles you provide help your group keep track of who owes whom. Ringer does not collect bank or card details to settle these games.
- Notifications and support — if you enable push notifications, we store a device notification token to deliver them. When you contact support, we receive your contact details and the information you choose to include.
We do not collect payment card details. Any money you settle with your group is handled directly between you and your playing partners through third-party apps like Venmo or PayPal — Ringer never touches those funds (see our Terms).
3. How we use your information
- To create and run your outings — invitations, RSVPs, pairings, tee times, live scoring, standings, and settle-up.
- To send you game-related text messages and notifications you’ve opted into.
- To keep the service secure, prevent abuse, and fix problems.
- To communicate with you about your account or important service changes.
We do not use your information for advertising, and we do not sell it.
4. Text messages (SMS)
Program & consent.Ringer’s messaging program is golf-outing coordination. Recipients opt in by giving their mobile number to a game organizer and agreeing to receive texts about a specific outing (or by entering their own number when they join). No purchase is required and consent is never a condition of purchase.
If a mobile number is added to an outing, Ringer may send text messages such as game invitations, RSVP confirmations, tee-time and pairing announcements, and reminders. Message frequency varies by the games you’re part of. Message and data rates may apply.
You can opt out at any time by replying STOP to any message; you will receive one confirmation and then no further texts. Reply HELP for help, or email support@ringer.golf. Carriers are not liable for delayed or undelivered messages.
We will never share or sell your phone number or your SMS opt-in.Mobile information collected for text messaging — including phone numbers and consent — is used solely to operate Ringer’s messaging and is not shared with, sold to, or disclosed to any third parties or affiliates for their marketing or promotional purposes.
5. How we share information
We share personal information only in these limited cases:
- With your group — your name, RSVP status, scores, and standings are visible to the other members of an outing you join. That’s the point of a shared game.
- With service providers who help us run Ringer, under contracts that limit their use of the data to serving us — currently our database and authentication provider (Supabase), hosting and aggregate analytics provider (Vercel), crash and performance monitoring provider (Sentry), text-message provider (Twilio), email provider (Resend), image and language processing provider (Anthropic), and AI image-editing provider (OpenAI). Nearby-course searches use OpenGolfAPI. Speech recognition uses Apple or the provider built into your browser; push notification delivery uses Apple.
- For legal reasons — if required by law, or to protect the rights, safety, and security of our users or Ringer.
We do not sell your personal information, and we do not share it with third parties for their own marketing.
6. Data retention
We keep your account and game history for as long as your account is active so your records and season standings stay intact. If you delete your account, we remove or de-identify your personal information within a reasonable period, except where we must retain it to comply with legal obligations or resolve disputes.
Service providers may retain request data under their applicable service terms, including for security and legal obligations. Anthropic and OpenAI generally retain API inputs and outputs for up to 30 days, subject to their terms, configured controls, and legal or safety exceptions. OpenGolfAPI states that its server logs, including requested paths, are retained for 30 days. We do not promise immediate deletion of submitted images, narration, recap inputs, or nearby-course requests by these providers. See Anthropic’s retention information, OpenAI’s API data controls, and OpenGolfAPI’s privacy policy.
7. Security
We protect your data with encryption in transit, encrypted storage of sensitive fields, and access controls that keep each group’s data isolated from every other group’s. No system is perfectly secure, but we work hard to safeguard your information and to limit what we collect in the first place.
8. Your choices & rights
- Access & update — view and edit your profile and handicap in the app at any time.
- Text opt-out — reply STOP to stop all messages.
- Delete — permanently delete your account and personal data anytime from Profile → Settings → Account → Delete account in the app (tap your avatar, top right). You can also email support@ringer.golf if you prefer.
- Depending on where you live, you may have additional rights to access, correct, or delete your data; contact us and we’ll honor applicable requests.
9. Children’s privacy
Ringer is intended for adults and is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has given us information, contact us and we’ll delete it.
10. Changes to this policy
We may update this policy as Ringer evolves. If we make material changes, we’ll update the effective date above and, where appropriate, notify you in the app. Continued use of Ringer after a change means you accept the updated policy.
11. Contact us
Questions about your privacy or this policy? Email support@ringer.golf and we’ll help.